ERCA Perth to Sydney Classic 2022 - Terms and Conditions
 

By checking the “We agree” box on the online registration form you are acknowledging that you have read and understood these Terms and Conditions and are expected to abide by them for the duration of the event for which you have registered.

EVENT DETAILS:
  • The Event: 2022 ERCA Perth to Sydney Classic

  • Event Organiser: The Endurance Rally Club of Australia Inc. (ERCA)

  • Event Description: Touring Event

  • Event Date: 19th October 2022 – 5th November 2022

  • Entry Close Date: 31st July 2022

  • Event Location: The Rally Course will be held on public and private roads throughout West Australia, South Australia, Victoria and New South Wales

  • Distance Travelled: approximately 7000 km

  • Organiser Contact: Paul Kirkham, Endurance Rally Club of Australia Inc. 154 Somerset Street, Richmond, Vic 3121

  • Email: admin@erca.com.au

  • Phone: 0402 235 289

  • Website: www.erca.com.au

 

PART 1 - PARTICIPANT INFORMATION
Registration
  • To register, you must complete the online registration form prior to the registration closing date noted above. All details of all team members must also be completed prior to the Event in order to participate.

  • A registration is not considered complete until all required information is supplied, and payment received in full.

  • Event registrations are capped at 15 vehicles including support vehicles. Any variation will be at the discretion of the Organiser.

  • The Organiser reserves the right to refuse any entry, with or without a given reason.

  • The Organiser reserves the right to change the location, the options, any information published about the Event, and items provided on the Event without notice. Check the Event website for current information on stops, meals and accommodation and any other changes that may need to be made to the Event.

Who Can Enter?
  • All entrants must be ERCA financial club members.

  • Teams must have at least two people (a driver and a navigator) and must not exceed the legal seating capacity of the vehicle which is being entered into the Event.

  • Each crew member intending to drive must hold a current and valid driver’s licence issued within Australia, or international equivalent.

  • All team members must be at least 18 years old to participate in the Event.

  • All team members need to be reasonably fit and in good health as due to the remoteness of some of the areas which the Event travels through there can be a lack of medical facilities and resources. The Organiser does not facilitate for special requirements of teams, and takes no responsibility should you ignore this advice.

  • Changes to teams and/or vehicles will be permitted prior to the start of the event. Thereafter, changes can only occur with the permission of the Organiser.

Vehicle Eligibility

Please Check the ERCA website to determine vehicle eligibility. If your vehicle falls outside our club guidelines, please discuss with Organiser as some flexibility can be offered to entrants.

https://www.erca.com.au/eligibility

Entry Fees

The final Entry Fee is still to be determined as all costings were not available at the time of writing. The entry fee per team will cover:

  • All accommodation costs from the 19th October – 5th of November.

  • Some meals for each team member. Details will be advised closer to the event

  • Event stickers

  • Event Clothing for each crew member

  • Comprehensive route instructions for the entire course.

  • Sweep/recovery/mechanical support. In the event of a major breakdown, every effort will be made to get your crew to the next town or safe haven. Should your vehicle be unrepairable, it will be the responsibility of the vehicle owner and/or crew to arrange further repair or suitable transport back to their place of residence. The Organiser will assist where possible but assumes no responsibility.

Touring Event
  • The ERCA Perth to Sydney Classic 2022 is not a competitive event. ERCA encourages safe and sensible driving at all times. All state laws must be adhered to at all times. Due consideration must be given to all road users.

  • No times will be pre-set by the Organiser for any part of the route. It is important to note that this is not a speed event, race or time trial, and all road laws are to be with no exceptions.

  • Compulsory equipment and other vehicle requirements

  • The following items are compulsory or highly recommended for vehicles to participate in this Event.

  • Comprehensive / Third Party insurance for period of event.

  • Fire extinguishers. Easily accessible and mounted firmly. We recommend two 1kg units.

  • A minimum of five litres of drinking water for each crew member.

  • A Snatch Strap and 4.7t rated D shackle (not a tow rope or chain).

  • Mud flaps of stout material for each driving wheel.

  • A 20-litre legal fuel container for longer stages where fuel stops are less frequent.

  • UHF radio is recommended

  • An orange rotating or flashing light on the roof of the vehicle is recommended for use in dusty conditions.

  • Seat belts or harnesses must be fitted to the vehicle and worn at all times.

  • First aid kit. This must be of good quality and carry sufficient materials for remote travelling. Please seek advice from your local first aid supplier or ambulance station.

  • Two reflective triangles.

  • De-ditching shovel that must be stored safely.

  • Laminated windscreen.

  • The event route will be provided online on the Guru Maps App. A current model Apple or Android smart phone or tablet is required loaded with Guru Maps for Navigation

  • An Australian road atlas and an up to date GPS are also recommended as a backup.

  • Front and rear solid tow points should be fitted for snatch strap recovering.

  • All vehicles must be legally road-registered and comply with the regulations in the state or territory in which it is registered.

Scrutineering

All entrants must complete a self-assessment pre-event safety checklist prior to starting. The organisers may ask to inspect cars prior to the event and request any major issues to be resolved before a car is allowed to take part.

Communication

Communications from the Organiser will principally be made via the email address you provide with your registration. Information will also be posted on the ERCA website and Facebook page prior to the event. During the event a WhatsApp group will be set up for all entrants to provide event information and mobile phones will be used as required.

Cancellations and Event Changes
  • The Organiser at their discretion may change the Event dates, locations and venues and will communicate these changes as soon as reasonably possible to the teams.

  • In the event of a cancellation, ERCA will refund team registration fees, individual and other fees less any incurred costs that are not recoverable.

  • The Organiser has no liability to registrants and teams for any loss, damage, cost or expense of any kind (including refund of registration fees) which any team might suffer in connection with route changes, road conditions, poor weather, or any change to, postponement or cancellation of, all or part of the Event for any reason whatsoever.

PART 2 - ASSUMPTION OF RISK, WAIVER AND RELEASE OF LIABILITY
I accept responsibility for my own safety
  • I acknowledge that participation in the Event involves risk of serious injury to me or even death from various causes including accidents with other participants, spectators, road users, course or weather conditions and other causes. I agree to accept all risks flowing from my participation in the Event which could result in serious injury to me or even death.

  • I agree that while the Organiser may take steps to try to protect me (such as course checking, safety briefings, re-routing of the Event), I will remain responsible for ensuring my own safety. I will immediately stop participating if I think anything is unsafe and will notify the Organiser.

I release the Organiser of legal liability for personal injury
  • In consideration of the Organiser allowing me to participate in the Event, on behalf of myself, my heirs, assigns, administrators, executors and next of kin, to the maximum extent permitted by law, I waive all claims for damages, injuries and death sustained to me or my property, that I may have against the Organiser however arising and whether present or future, fixed or unascertained, actual or contingent including in tort (including negligence), indemnity, contract, equity, statute (including the Australian Consumer Law) or on any other basis whatsoever.

  • To the maximum extent permitted by law, I agree to release and discharge and forever hold harmless the Organiser from any and all claims, costs (including legal costs), proceedings, liabilities, suit or demands, however arising and whether present or future, fixed or unascertained, actual or contingent including in tort (including negligence), indemnity, contract, equity, statute (including the Australian Consumer Law) or on any other basis whatsoever.

  • For the purpose of this Part 2, a reference to the Organiser includes their respective directors, officers, trustees, employees, agents, advisors, volunteers (including medical and paramedical volunteers) and contractors appointed for the Event, the owners, licensees and occupiers of all land, including roadways, upon which the Event or any part of the Event is conducted, any statutory body or local authority having control over any of the land, including roadways, upon which the Event or any part of the Event is conducted, promoters, sponsors and Event organisers.

I acknowledge the Event is an endurance driving event and I agree I must be of good health and fitness to participate
  • I agree that I have carefully considered the nature of the Event being a car rally touring event. I acknowledge and represent that I am healthy and in a proper condition (mentally and physically) to participate in the Event. I agree that if I require any specific food or medication that I am responsible for making sure that it is available for when I might need it.

  • I agree to disclose any medical and/or physical conditions affecting me if requested by the Organiser. I consent to receiving any medical treatment the Organiser or their authorised representatives consider necessary or desirable during or after the Event. I agree to pay the Organiser any costs or expenses incurred in providing me with medical treatment. I understand that any insurance may not cover me for any injuries, losses, or damages I may suffer.

I agree to drive safely and to make sure my vehicle is safe

I agree that my vehicle must be roadworthy, carry all the required safety equipment, pass all safety inspections, and scrutineering. I will participate with at least one other team member. I agree not to drive unless I hold a current and valid driver’s licence issued within Australia. I agree not to drive if I have consumed more than the legal limit of alcohol permitted to drive in the state within which I am driving, or taken any drug, unless prescribed by a medical practitioner or lawfully available without prescription and used in accordance with directions and which is safe for use while driving long distances. I agree to obey all road rules and will not exceed the legal seating capacity of the vehicle.

Promotional materials

I consent to my name and contact details, and other non-personal information being used by the Organiser for emails about other services and products. I understand I may opt out at any time by clicking on the ‘unsubscribe’ button at the end of these emails.

I agree to the Organiser using my name, video/film footage and still images, and likeness before, during and after the Event for promotional and publicity purposes, broadcasting or reporting purposes in any media in perpetuity.

Possessions

I agree that I am fully responsible for the security of my possessions throughout the Event and that the Organiser has no liability for replacing any of my possessions should they be lost, stolen or damaged.

Exclusion

I acknowledge that if I engage in any conduct which, in the opinion of the Organiser has, might, or will result in a breach of these conditions, or will cause harm or damage to any participant or their property, illegal activity, bad/offensive language, or other unsocial behaviour, I may be required to leave the Event. If I am removed from the event, any costs associated with travel, and arranging travel for my team, and transportation costs for my vehicle will be at my expense.